Administrative Coordinator

Manage and Update Lead Tracking Spreadsheets:

• Maintain lead tracking spreadsheets, entering new leads, updating status changes, and recording relevant information.

• Regularly review and analyze lead data to identify trends and opportunities for optimization.

Order Weekly Office Items:

• Coordinate the procurement of office supplies and other essential items on a weekly basis, ensuring adequate stock levels and timely delivery.

Expense Reports:

• Assist team members in preparing and submitting expense reports, reviewing receipts and documentation for accuracy and compliance with company policies.

Entering Weekly Timecards:

• Collect and process weekly timecards from team members, accurately recording hours worked and any relevant time-off requests.

Create Realtor Lists for LO’s:

• Generate and update lists of realtors for Loan Officers (LOs), providing them with accurate and relevant contact information.

Create a Monthly PTO Calendar:

• Develop and maintain a monthly calendar to track and manage employee Paid Time Off (PTO) requests and availability.

Manage the Team's CRM:

• Oversee the Customer Relationship Management (CRM) system, ensuring data accuracy, organization, and regular updates.

Skills, Knowledge, and Expertise

• Proven experience in an administrative or coordinator role, preferably in a fast-paced environment.

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

• Strong communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management software.

• Attention to detail and accuracy in data entry and record-keeping.

• Ability to work independently with minimal supervision and collaborate effectively within a team environment.

Benefits

• Above market salary

• HMO on Day 1 for principal and two dependents

• Government-mandated benefits

• Performance-based Incentives

• Quarterly Company Events

• In-depth training for career growth

• Great Company Culture and HR experience

• 1,000 PHP De Minimis

• Equipment and software provided

Originally posted on Himalayas

• Administrative Coordinator
• Administrative Assistant
• Office Administrator
• Virtual Assistant

Source: Himalayas