V105 - Family Law Legal Assistant

• Send appointment requests through Clio as assigned

• Maintain responsiveness and accuracy while supporting a high volume of new files

• Provide inclusive and compassionate support to LGBT individuals and families

• Track outstanding invoices and follow up as directed

• Follow up with leads and maintain accurate status information

• Follow up with prospective clients regarding pending representation agreements

• Prepare and send representation agreements to prospective clients

• Support the legal assistants with administrative and case management tasks

• Monitor pending tasks and take initiative to ensure timely completion

• Communicate with clients, agencies, and team members in a professional, empathetic, and reassuring manner

• Review and finalize redlined contracts based on attorney instructions

• Manage appointments and update all required fields in Clio

• Maintain organized and accurate electronic client files

• Save email attachments and supporting documents in Dropbox

• Review the firm’s email inbox and route messages appropriately

• Assign tasks and deadlines to cases according to established workflows

• Manage and maintain client and case information in Clio

• Convert prospective matters into active cases in Clio

• Enter new referrals and prospective client information into Clio

• Respond to referral emails from agencies in a timely and professional manner

• Enter information accurately from client forms and supporting documents

Requirements:

• Full-time position

• Monday through Friday

• Working hours from 8:00 a.m. to 5:00 p.m. Pacific Time

• Some scheduling flexibility may be available

• Advanced English proficiency is required

• Spanish proficiency is welcome but not required

• Previous family law experience is not required

• Previous legal assistant, legal administrative, case management, or records management experience is preferred

• Experience working with sensitive or confidential information is preferred

• Strong data entry and document management abilities are required

• Familiarity with legal documents, court filings, or pleading preparation is preferred

• Must be comfortable supporting clients from diverse cultural backgrounds and members of the LGBT community

• Must have reliable internet access and a suitable remote workspace

Required Skills

• Exceptional attention to detail

• Strong organizational and time management skills

• Accurate data entry and records management

• Legal administrative support

• Client and referral communication

• Case and matter management

• Document preparation and proofreading

• Email and inbox management

• Appointment and calendar coordination

• Invoice follow up

• Ability to prioritize and manage multiple matters

• Strong written and verbal communication

• Professional and polite communication style

• Empathy and compassion

• Cultural sensitivity

• LGBT community awareness and inclusivity

• Accountability and dependable follow through

• Self-starter mindset

• Responsiveness and reliability

• Reassuring and client-focused approach

• Ability to handle confidential information with discretion

• Adaptability and willingness to learn

• Ability to work independently and collaboratively

Work Shift:

8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Languages:

English

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Originally posted on Himalayas

• Legal Assistant
• Family Law Paralegal
• Legal Administrative Assistant
• Case Manager

Source: Himalayas