V105 - Legal Assistant | Legal Case Administration Assistant

• Escalate issues appropriately to prevent incomplete information from moving through the process.

• Identify missing, inconsistent, or unclear information and communicate internally to obtain clarification.

• Ensure required payment information is captured for ongoing payments.

• Confirm that required third party forms and supporting documentation are properly maintained.

• Record and verify payment, deposit, and applicable third party payment information.

• Enter and maintain accurate case and matter information in Clio.

• Confirm that new matters are assigned to the appropriate attorney or legal team member.

• Review historical matters and update records with newly required data points.

• Review newly opened matters for completeness before transitioning them to the Legal team.

• Categorize matters accurately according to case type, including divorce, custody, prenup, postnup, and other applicable categories.

• Review newly signed representation agreements and verify that all required information is complete and accurate.

Requirements:

• English Only position with strong written English communication skills required.

• Previous experience in a legal assistant, legal administrative, legal intake, case administration, data entry, records management, or administrative support role is preferred.

• Legal experience is beneficial, but strong administrative and data management experience will also be considered.

• Comfortable working in a primarily administrative and data entry focused environment.

• Able to manage a high volume of matters while maintaining accuracy and organization.

• Comfortable reviewing records, identifying inconsistencies, and following up internally for clarification.

• Able to prioritize urgent new matter assignments while progressing longer term administrative projects.

• Comfortable working independently with minimal supervision.

Required Software and Tools:

◦ Clio

◦ SharePoint

◦ Microsoft Teams

◦ Microsoft Outlook

Required Skills:

• Exceptional attention to detail and accuracy.

• Strong organizational and time management skills.

• Excellent written English and professional communication skills.

• Strong data entry and records management abilities.

• Ability to identify missing, inconsistent, or unclear information.

• Proactive approach to resolving administrative gaps.

• Strong prioritization skills and ability to manage multiple matters simultaneously.

• Comfortable asking clear and timely clarification questions.

• Ability to follow established processes and maintain consistent data standards.

• Strong independent work ethic and ability to manage workload effectively.

• Comfortable working with case management and administrative systems.

• Ability to work efficiently without compromising accuracy.

Work Shift:

Languages:

English

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Originally posted on Himalayas

• Legal Assistant
• Case Administration
• Legal Administrative Support
• Legal Intake Specialist

Source: Himalayas