Project Monitoring Officer

• Review and strengthen project concept notes, project descriptions, impact statements, and budgets to meet donor and funding partner expectations.

• Coordinate with project leaders and stakeholders to gather information necessary for proposal development and donor communications.

• Facilitate ongoing communication regarding project expectations, reporting requirements, accountability measures, and funding opportunities.

• Collaborate with internal departments to collect project stories, impact narratives, testimonials, and related content for donor reports, annual reports, websites, email campaigns, and stewardship communications.

Project Registry and Reporting Management

• Maintain a comprehensive project registry and filing system that serves as the central repository for project information, proposals, reports, donor requirements, and related documentation.

• Manage project tracking systems, including funding coordination, proposal status, reporting schedules, and project documentation.

• Maintain reporting calendars and proactively communicate reporting deadlines to project leaders and funding recipients.

• Coordinate the collection, review, and submission of financial and narrative reports in accordance with donor agreements and organizational requirements.

• Support the development, formatting, editing, and distribution of project proposals and progress reports using approved organizational templates and standards.

• Ensure project files remain current, organized, and accessible to authorized stakeholders.

• Track donor requirements, reporting obligations, giving page support needs, and process improvements to enhance operational effectiveness.

Funding Administration Support

• Coordinate project-related donation processing activities with gift administration and finance teams.

• Support accurate allocation of project funding, indirect cost recovery, and funding transfers.

• Maintain project funding records and update project tracking systems accordingly.

• Communicate project awards, funding decisions, reporting expectations, and compliance requirements to project recipients.

• Monitor project financial activity to support accurate reporting and donor accountability.

Alliance Partnership Management

• Serve as a primary liaison between related partners.

• Maintain regular communication and engagement processes that support strong partner relationships and coordinated action.

• Represent SIL priorities, constraints, and outcomes in partnership discussions while ensuring partner expectations are clearly communicated internally.

• Establish and maintain systems to track funded activities, grant commitments, deliverables, and reporting obligations.

• Curate, validate, manage, and analyze project and operational data associated with funded activities.

• Generate reports, dashboards, and data insights to support grant reporting, organizational learning, performance evaluation, and strategic decision-making.

• Facilitate proposal development, grant reporting, project implementation tracking, and compliance monitoring across multiple departments and partner organizations.

• Ensure partnership commitments, deliverables, and reporting requirements are completed accurately and on schedule.

Skills and Abilities

• Strong project coordination and project management capabilities while managing multiple priorities

• Excellent organizational, planning, and deadline-management skills.

• Strong written and verbal communication skills.

• Ability to work effectively with diverse stakeholders across multiple countries, cultures, and departments.

• Proficiency in preparing, editing, formatting, and reviewing proposals, reports, and project documentation.

• Strong analytical and problem-solving skills.

• Exceptional attention to detail and commitment to accuracy.

• Competence in data collection, tracking, reporting, and analysis.

• Demonstrated initiative, follow-through, and commitment to continuous improvement.

Education

• Bachelor's degree in Business Administration, Project Management, Nonprofit Management or related field preferred

• Travel Requirements

• Occasional domestic and international travel may be required, including attendance at approved in-person meetings, training events, and partner engagements.

Weekly Hours

40

Originally posted on Himalayas

• Project Management
• Grant Management
• Fundraising
• Non Profit Administration

Source: Himalayas