V101- Virtual Executive Administrative Coordinator I

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Job Description:

We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.

• Monthly Compensation: from $1,060 USD to $1,150 USD.

Responsibilities include, but are not limited to:

• Handle personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and other errands.

• Provide comprehensive calendar management, coordinating professional, family, and personal appointments and commitments.

• Respond to race series communications and coordinate related orders and logistics.

• Track marketing activities, orders, shipments, and follow-ups to ensure timely completion.

• Support marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of books, coffee mugs, and other promotional materials.

• Manage firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics.